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Knowledge Base

Knowledge Base

Corporation tax is due 9 months and 1 day after the end of your accounting period, which is usually your financial year but it may differ if you have changed your accounting period during the year or you are in the first year of trading. You can check your accounting period on your Notice to Deliver a Tax Return.

How to pay your Corporation Tax can be found here

We recommend setting up a Direct Debit to pay your VAT bill - this method gives you an extra 3 days until the payment needs to be taken - for example if your VAT return quarter ends on 31st December your DD will be taken on 10th February, or the next working day.

If you don't have a DD in place then you can pay HMRC directly, remembering to quote your VAT number. All of the details can be found here:

How to pay your VAT

From 6th April 2020 the rules on reporting a gain from selling property for a UK resident have changed and you now have 30 days in which to report and pay the Capital Gains tax arising on that sale.

There's more about what this means for you in this video post

Click here for HMRC's guidance.

If you would like us to report this for you then you will first need to ensure that you have a Government Gateway User ID and password set up. Then you can ask us to apply to act on your behalf and we can get an authorisation link sent out to you (being authorised to complete your self assessment tax return does not cover this new CGT portal so we will have to request a further authorisation).

There will be fines and interest on tax not declared or paid on time so it's really important that you discuss with us any plans to sell rental or second properties in good time so that we can help you to comply with the new rules.

Self-assessment tax has two deadlines in the year; 31st January and 31st July. The total amount of tax for the last tax year has to be paid by 31st January (so for example the tax year ending 5th April 2016 has to be paid by 31st January 2017). Some taxpayers also have to make payments on accounts for the latest tax year as well. These are paid in two slices; one on 31st January and one on 31st July. So if you have payments on account to make for the year to 5th April 2017 these are due on 31st January 2017 and 31st July 2017. These amounts already paid are then deducted from the balance of tax to pay on the following 31st January.

It's now easier and cheaper than ever to offer multiple payment methods to customers. This can help you get paid faster, and provide a better service and user-experience. You should consider the following options:

  • Cheque
  • Bank transfer
  • Standing Order
  • Direct Debit
  • Debit/Credit Card
  • Cash
  • Credit Account

Many small businesses think that Direct Debit and Card payments are too expensive and difficult to implement. Recently some great providers such as Go Cardless for Direct Debit, and Stripe for card payments, have turned this around and now provide payment services with no fixed fees or set up costs at all, and competitive transaction costs. With online portals and no need for you to take card details directly, all of the compliance work is handled by the provider. These two services link seamlessly into Xero, so if you're already a Xero user and want to take card or direct debit payments, give us a call to find out more on implementing these services.

Where do I find my Corporation Tax Reference Number? Also called my Company UTR (Unique Tax Reference)

Your company's 10 digit UTR (Unique Tax Reference) number and 3 digit tax office code is found on correspondence from your Corporation Tax Office. You first receive it a couple of weeks after your company has been incorporated on the “CT41G” letter by post. It looks like this:

If you've lost track of this number you can request for the code to be resent to your registered office by calling:

HMRC on 0845 366 7819

You can also find the code on your reminder to file a Corporation Tax Return, or on a previous Corporation Tax Return if you’ve filed one before.

Not to be confused with.....

Your Company Registration Number (8 digits long and given by Companies House)

Your personal Unique Tax Reference – this is also 10 digits but used on your personal tax return.

Follow this link to the HMRC website

for all of the available options. Don’t forget that payment is due to reach HMRC by 31st January and if you pay by cheque or via Billpay it will take at least 3 working days to clear into the HMRC account.

PAYE and NICs are due from the employer to HMRC by 22nd of the following month (unless you have a quarterly payment period).

HMRC do offer a Direct Debit option but this currently is for a single payment which means you need to log in and update your payment every month; we advise to continue paying by bank transfer until a full DD service is offered by HMRC.

You can find the correct bank details to send your payment to here

Don't forget to enter the full reference with your payment which includes the final 4 digits indicating the month and tax year that you are making the payment for - this helps to eliminate allocation errors at HMRC. 

If we run your payroll for you you'll find your reference to use on the Statutory Return, an example of which you can find below, with the reference highlighted in yellow. The final 4 digits represent the year (20 for 2020) and month (13 for Month 13 which is used for post-year end payments such as Class 1aNICs on P11d benefits)

As an HR consultant I’m often asked if HR really has any place in a business, let alone a small business and if it’s just expensive paperwork that gets in the way of doing real business? To answer this question, over the next few months I’m going to invite you read about various HR related topics, the different areas of HR, what they do, the costs of using it and the costs of not using it and let you decide whether HR is expensive paperwork or an important asset that every business should have access to no matter how big or how small.

This month’s topic will touch on Employee Relations (ER), as we discuss the importance of employment contracts.

When your small business starts to grow you may start to hire new staff, which is an exciting development. Managing staff however, creates many new situations and demands which you might not have encountered before, even if you have managed people before. Dealing with the paperwork, decisions and legislation involved in human resources can be time consuming and confusing, not to mention the financial risk involved if anything goes wrong.

Similarly many small businesses in this position believe that not having anything in “writing”, such as a contract means they can have more flexibility in how they operate, especially because it’s easier to move the bad employees on right?!?

Read Full Article by David Goldsmith at DG Business consultants

This is your Unique Tax Reference. It’s 10 digits long. You can have one personally, which is the reference you need to file a self assessment tax return, but a business also has it’s own UTR which is quoted on correspondence from HMRC regarding Corporation Tax.

If you're having trouble paying your personal tax bill then the first thing you should do is speak to HMRC. If your bill is not yet due, then you have the opportunity to arrange a time to pay agreement with them. If your tax bill is overdue and it has already been passed to debt collection then you will need to speak directly to Debt Management. You can find more information and the correct phone numbers to ring here:

There is a special button in Xero for Overpayment by a customer:

Within the bank rec, go to the transaction and choose Create. Then click the "add details" at the bottom right of the blue box for the transaction.

Under Section 2 you'll see you have a section called Received As and a drop down - in there select Overpayment and the screen turns pink. Fill in the details and it attaches the overpayment to the customer's account so you don't lose track of it.

Then to record the cheque being paid back to them if you go into your Sales Invoices and look at Awaiting Payment you should see the Overpayment there as a credit on the account. If you click into it you can record the cheque payment at the bottom of the screen just as you can when paying a bill.

What our clients say

For us, there is nothing better than a happy customer. Here are just a few that let us know how much we mean to them.

Pete Dungey

Simple, efficient and most importantly, hassle-free.

We found Panthera via our search for a Xero expert. We knew the software we wanted to use, and needed a forward-thinking accountancy partner who could get us up and running, and teach us the ropes moving forward. Tory and her team have always been on hand to answer our questions, and help us to grow as a business, particularly during periods of big change, such as becoming VAT registered. They are always on hand to alleviate any concerns and help to keep our records in order, which makes our year-end accounts an absolute breeze! Being based in Bristol, our relationship is entirely email based, alongside one consolidation meeting at year end - this keeps things simple, efficient and most importantly, hassle-free.

Pete Dungey Kaleido Grafik Limited
Anita van Eijndhoven

Talk Our Language

The support and service we receive from Panthera Accounting is very good. Everything from regular meetings, a prompt e mail response and the transition of our Xero software (which we find very pro active indeed) has and is all remarkably efficient. We find Panthera talk our language and make any process as painless and easy as possible.

Anita van Eijndhoven Quidne-IT
Ash & Tim Lane

Panthera brush aside the stereotype of the typical accountant

We got in touch with Panthera Accounting by way of a recommendation; we haven't looked anywhere else since. They are an extremely professional yet relaxed group of people. We were slightly daunted by the idea of accountants but Panthera brushed aside y the stereotypes. They are very understanding when answering any questions we may have. They are completely efficient, offer sound business advice, and are fantastically priced. We will continue to recommend them.

Ash & Tim Lane Starveacre Fencing
Jayne Johnson

An Asset to my Business!

The whole team at Panthera are great! Working with them has been a huge support to my growing business. They help me to understand the numbers I need to know. They give me technology solutions like Xero so that I can process things quickly and have access to my own figures. They are quick to reply, highly knowledgeable, nothing is too much trouble and as well as making sure that everything is compliant and on time, they are enthusiastic, professional and fun to work with.

Jayne Johnson Better People
John Baker

Absolute joy - they provide a first class service on every level

Working with Tory and the team at Panthera is an absolute joy - they provide a first class service on every level; from simple Xero issues through to more complicated tax enquiries, they’re always on-hand to help me get it right. I’m certainly not their biggest customer, but I’m always made to feel like their most important one.

John Baker BKR Solutions
John Castle

Professional and Friendly

I would like to say that Panthera Accounting have helped me with my business accounts for more than 4 years now. They have consistently offered an excellent competitively priced service that works both professionally and in such a friendly way that I would highly recommend them to everyone considering using their services.

John Castle Ilexanna Limited & Birch Castle Homes Limited
Jonathan Morrison

They are always there to answer queries and sort out issues

I had been with Mr Dunn for 20 years when upon his death Panthera took over the business. They now play a bigger part in the running of my business, they do all the stuff that has to be done but I don't like doing ie book keeping, VAT, wages, and returns. They are always there to answer queries and sort out issues and make sure all Tax deadlines are met. Their costs are fair, service is great and I have and would highly recommend them.

Jonathan Morrison Wallingford Builders
Pippa Scott

Professional, friendly and personal service.

Panthera Accounting have gone above and beyond the call of duty to guide and support our Company. They offer a professional, friendly and personal service that can take the stressful and sometimes frightening feelings out of running a business. They have guided us through the working of Xero and have offered “teaching sessions” on the day to day running of the accountancy package. Our only regret is that we didn’t join their team earlier.

Pippa Scott Scott's Commercial Services Limited
Sara Southey

Panthera puts the personal back in to accountancy!

Tory and her team have provided a friendly, approachable and helpful service from the start. They have delivered a quality service, above and beyond anything I could have expected. Panthera, with the help of the Xero package, have taken the stress, strain and confusion out of managing my company and personal accounts. I look forward to working with them for many years to come.

Sara Southey Bluestones Garden Design
Tracey Miller

Panthera are fantastic.

Panthera are fantastic. Always professional, going the extra mile for their clients and delivering superb service. I recommend them all the time to my clients.

Tracey Miller Bigger, Brighter, Bolder BBB

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  1. We jump on a quick call to create the perfect service package for your business
  2. You e-sign your terms of engagement
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